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Vendor of Record - Province of Ontario

Ricoh is the Province of Ontario's Vendor of Record for Print Services 


Due to Ricoh’s wide variety of products, service competencies, security capabilities and overall infrastructure, we were awarded the contract to provide Managed Print Services (MPS) to the Government of Ontario under Vendor of Record (OSS-00457979) by the Ministry of Government and Consumer Services’ Supply Chain Management.

We were awarded this contract with the Province after a long and detailed bid and evaluation process where it was determined that Ricoh had the best mix of products and services to meet the needs of the government.

There are a number of benefits from getting your equipment from the Vendor of Records agreement including:

  •  Compliance with MGSC, SCO procurement process
  • Time savings not having to go through an Request For Proposal (RFP).
  • Cost savings through leveraging Government of Ontario buying power.
  •  Environmental compliance with OPS Green initiatives.
  • Guarantee of quality, equipment & services
  • Additional terms not normally available to the Broader Public Sector (BPS).
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Find the equipment you need

As the Vendor of Record, Ricoh will provide innovative print technologies and support the transition of your organization to a managed print environment that effectively controls and reduces print output throughout the Province of Ontario. A complete guide to the products and services available to Government agencies and the BPS/PFO can be accessed here. 


Comply with mandated information security standards

Print Authentication Services
Unintended exposure of confidential information can hinder compliance with Personal Information Protection and Electronic Document Act (P.I.P.E.D.A) as well as the Province’s information security standards (GO-ITS 25.0). Ricoh can help protect documents with secure print and secure release features that help control unauthorized access to documents and records on print devices. According to industry analyst Gartner Group, implementation of these technologies can reduce the number of abandoned print jobs by 10%.


Put your information to work
Your Ricoh multifunctional printer can be the on-ramp to your digital workflows. Our Advanced Document Capture Services scan and index unstructured paper based documents so that they can move securely through digital work processes and be searchable and retrievable for those who may need them in the future. Our document capture services can simplify routine document searches or even the most complex information collection and reporting applications such as Freedom of Information requests.

Discover your opportunity
In accordance with the terms of our agreement, we offer Ontario Government agencies and qualifying BPS businesses, a free consultation and current state analysis of print infrastructures, security risks, environmental impacts and costs. We are confident that through the negotiated contract we can recover costs that your organization can re-invest in patient care. To book your appointment or discuss the program in greater detail please register here.


Get started

In addition to Core Government Ministries and Agencies, many types of BPS organizations are eligible including:

    • Hospitals
    • School boards
    • University, College of Applied Arts and Technology and Post-Secondary Institution in Ontario
    • Children’s Aid Society
    • Community Care Access Corporation
    • Corporations controlled by one of more designated public service organizations that does purchasing primarily for said organization
    • Townships and cities
    • Publicly funded organizations that receives $10 million plus from the Government of Ontario

    Even if your organization was not listed above, you may still be eligible. Please contact Ricoh at BPS.gov.on.support@ricoh.ca or by phone at 905-268-5555 to find out more.

     Begin your simplifying purchasing process or to schedule your consultation today.

    • Brochure

      As Vendor of Record for Managed Print Services, learn how Ricoh is making information work for the Government of Ontario.

      Read the brochure

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    • Brochure

      Find out how our solution consolidates the request process into a digital system that allows for easy capture and storage of images.

      Read the brochure

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