RICOH Smart Integration Workflows

Get your files to the right place, in the right format, with the right file name with document management workflow software

Do more — faster — with your multifunction printer

Turn your multifunction printer (MFP) into a document workflow powerhouse leveraging RICOH Smart Integration (RSI) technology. If you've ever had to scan, email, download, convert, save to a folder, upload or organize files, you know how time consuming these manual tasks can be. Save time, improve productivity and automate repetitive document workflow tasks with the push of a button. Now you can quickly route your documents to the right place, in the right format and with the right file name. Choose the Smart Integration solution that works best for you:

  • Essentials – scan to email and mobile printing
  • Connectors – adds basic scanning to cloud accounts
  • Workflows – adds advanced scanning to cloud accounts and/or local folders
  • Advanced Workflows – adds intelligent scan to SharePoint® and Automatic Data Extraction

You can even choose to expand your functionality further with our selection of optional paid add-ons for device enhancements, as well as for healthcare and legal markets.

  • Device Enhancement – provides device level authentition, device management features, authenticated pull print and utilization reporting
  • Legal – simplifies document preparation for electronic filing to court systems and provides Bates Stamping


  • Sends documents to the right location, in the right format and with the right file name
  • Automates repetitive manual document tasks to save you time
  • Automatic data extraction reduces or eliminates manual data entry
  • Low monthly investment – no new hardware, servers, IT support or maintenance required
  • Device Enhancement add-on helps protect document privacy, reduce waste and increase device up time
  • Legal add-on improves law firm productivity with Court efiling and Bates Stamping

Smart Integration Essentials

Smart Integration Essentials simplifies two of the most common document workflow processes: scanning to email and printing files from a tablet or mobile device.

  • Scan to email – no configuration required
  • Print documents from mobile devices or tablets with secured release
  • Convert hardcopy documents to editable and searchable formats with optical character recognition (OCR)
  • Optional add-on available: Device Enhancement and Legal

Smart Integration Connectors

Smart Integration Connectors adds the ability to scan to and print from cloud accounts (such as Box™, Dropbox™, Google Drive™, OneDrive® for Business, or SharePoint®).

  • Scan to cloud accounts in editable and searchable formats
  • Scan to email with integration to Microsoft 365® (O365) and Google Mail™
  • Print documents stored in the cloud from your tablet or smartphone
  • Optional add-ons available: Device Enhancement and Legal

    Smart Integration Workflows

    Smart Integration Workflows adds workflow capabilities so you can get your files to the right location, in the right format and with the right file name with automated scanning processes.

    • Scan directly to folders (cloud or on-premise) with automated file and folder naming
    • Simultaneously route files to multiple destinations
    • Auto-route documents using QR codes
    • Optional add-ons available: Device Enhancement and Legal

    Smart Integration Advanced Workflows

    Smart Integration Advanced Workflows increases automation through document classification and routing and includes advanced integration with SharePoint®.

    • Automatically routes to destinations based on document type
    • Scan to cloud folders, local folders or a document library in SharePoint Online®
    • Scan to SharePoint Online®, with metadata fields automatically populated
    • Automatic data extraction with intelligent routing
    • Optional add-ons available: Device Enhancement and Legal

    Smart Integration Optional Paid Add-Ons

    RICOH Smart Integration solutions can expand to fit your unique needs. If your industry or business processes require additional functionality or features, our optional Smart Integration add-ons have you covered.

    • Device Enhancement add-on – Help protect document privacy with device-level authentication (including card authentication). Send documents to a secured print queue and release from any device in the group when ready. View device counters and stay on top of toner replacements with device management tools. Understand how devices are being used with utilization reporting features.
    • Legal add-on – Improve law firm productivity by automating mundane manual tasks. Easily prepare documents for court efiling in the appropriate file formats and sizes. Automatically give scanned documents unique identifiers with Bates Stamping – just set the starting number.


    Questions? Please call the Software Support Center with technical or presales support questions
    1 (888) 424-1573

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