Young woman with eyeglasses sitting on the desk in an office and working on digital tablet. Printer in the background.

Benefits of moving to a cloud print infrastructure


Explore the benefits of cloud-based print infrastructure.

Read time: 5 minutes

Moving to a cloud print infrastructure comes with a lot of benefits, such as freeing your IT resources to focus on strategic projects and value-driven business goals.

Of course, these aren’t the only benefits.

This is especially true with hybrid workplaces. Access to technology, including print devices, has become a priority with employees needing to work, communicate and collaborate while being in different locations.

In this article, we take a closer look at some main benefits an organization enjoys when it moves its print infrastructure to the cloud.

Anywhere accessibility for a hybrid workplace

Today, we see employees working from a variety of different locations – some in the office, others at home and some maybe even across the globe.

Print infrastructure in the cloud removes traditional barriers. Physical location becomes less important to management and setup, replaced by a device being connected via the internet. Once connected, an IT or print management service working from anywhere can configure the device for network use, and grant access to only those with a company VPN, all from a single dashboard.

Secured print release technology keeps data and documents secured for those in the office too. Print jobs can be sent but only released via a passcode or an ID badge when in the office, which also saves costs on unused paper resources from abandoned print jobs.

Greater productivity

We know eliminating local print infrastructure – servers, applications that need updating, and the space needed to house and store the hardware – removes a big-time commitment for an IT team or department. Cloud print infrastructure does this. But it isn’t just IT departments that enjoy greater productivity.

Everyone becomes more productive.

With less physical infrastructure, there are fewer contracts to maintain and bills to pay, freeing accounting resources. Furthermore, connecting to printers becomes a task any employee can accomplish in a few simple steps, whether they are in the office, at home, or working halfway across the globe.

The simple fact is that printing infrastructure in the cloud drives greater productivity for everyone in the organization.

Manage your print infrastructure with ease. RICOH Print Management Cloud (PMC) is a unique all-in-one print infrastructure solution that enables organizations of all sizes to benefit from the agility and innovation of cloud technology. Take print management to the cloud. It’s just simpler.

Recommended for you

Why Digitize Your Paper Documents?
Why Digitize Your Paper Documents?

Why Digitize Your Paper Documents?

Digitizing paper documents can be a game changer for your business. Learn the benefits of digitizing documents and how your workflows can be improved.

Ricoh named a Managed Print Services Leader
Ricoh named a Managed Print Services Leader

Ricoh named a Managed Print Services Leader

Keypoint Intelligence named Ricoh a Leader in Managed Print Services in its January 2024 Market Insight report. View the report and get the details.

Strategic guidance and support
Strategic guidance and support

Strategic guidance and support

Explore the ways Ricoh can support your data security and information governance practices through its devices, services, and professional consulting.