Monitor and manage your printer fleet so you can save money, help safeguard sensitive information and increase productivity. Ricoh's K-12 Enterprise Print Management solution includes assessment, consulting services, Ricoh multifunction printers (MFPs) if you need them, software, implementation, optional cloud services and support. You can even ask us to monitor and manage your fleet for you if you don’t have the IT resources to do it.

Monitor and manage print centrally

Impress both the school board and parents with your fiscal responsibility.

If you think your school’s print costs are too high, they probably are — especially if you have a mix of device brands and you don’t know what’s being printed where or by whom. With our K-12 Enterprise Print Management solution, you can keep an eye on your print environment from anywhere using a web-based interface. 

  • Track all printing on local, networked and direct-to-IP print jobs.

  • Set budget limits by user for copying and printing.

  • Create rules that send the right output to the right devices.

  • Export usage reports in a variety of formats for reporting and chargebacks.

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Make savvy print decisions

Empower your administrators and teachers with modern, easy-to-use tools

If a print management solution isn't easy to use, people resist using it or don't take full advantage of its capabilities. We get it. That's why our solution covers any number of devices, and includes a built-in wizard to make operation and reporting a breeze. Your staff can complete print tasks quickly and efficiently with options like:

  • Ricoh’s TRAC, a centralized, automated SaaS-based system that lets you track, monitor and manage your assets and processes — enhancing your communication and lowering your costs

  • Ricoh’s Print Cloud, a secured pull print style printing that lets you retrieve documents from any Print Cloud-enabled MFP

Want the ultimate in ease of use? We can even monitor and manage your print environment for you as part of our managed services.

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Help safeguard student information

Add an extra layer of security to support personal information privacy and protection requirements.

When printed documents sit unprotected in output trays, anyone can come along and pick them up by mistake — or on purpose. Closing this security gap helps you protect your sensitive information and comply with personal information privacy and protection requirements.

After assessing your print environment and user practices, our K-12 experts will recommend best practices for safeguarding student information and preventing unauthorized access to documents and records. For example, pull printing limits access to print jobs because workers have to authenticate themselves at the device before their jobs are released.

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See more on our solutions

K-12 Student Records Management

Streamline data processes by digitizing historical and active student records — making it easier to manage files in a centralized location and provide convenient access to faculty, staff, students and parents.

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Print management solution for K-12

Find out more about what our K-12 Print Management solution can do for your organization.

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Case Study: Waterloo Region District School Board

Learn how Ricoh helped this school district's human resources and payroll departments empower their staff to work more efficiently and productively with Laserfiche information management technology.

Read the case study