Advanced Document Capture Services
Improve access to information: Digitize paper documents and organize unstructured data.
It’s a fact of doing business today: Data is flooding into your business from every direction – emails, mixed media files, e-forms – even paper. As far back as 2014, researchers said that by 2020 the digital space will contain nearly as many bits of information as there are stars in the universe.1
It’s critical to reign in those vast amounts of enterprise data. Our Advanced Document Capture services convert unstructured digital documents and scan paper files, transforming all that data into meaningful electronic information, so you operate more efficiently and lower the cost of managing information.
Get the most from your data
Unlock information trapped in paper and unstructured data.
Even if you use a document management system, you may face persistent challenges. Data must be continually extracted from paper-based files or unstructured digital formats like Word or PDF — and you’re under pressure to make business information easily searchable, editable and shareable.
Our Advanced Data Capture services incorporate Ephesoft Enterprise, an intelligent document and data capture platform that makes sense of the information coming in and automatically classifies, sorts, indexes, tags and extracts data. Kofax and Captiva are other advanced capture tools that you can incorporate into an enterprise content management (ECM) system to kick off a workflow or process.
Take advantage of anytime cloud access
Always have secured access to your data.
Your document capture solution is tailored to your needs and preferences. Store data on your network, in the cloud or use a hybrid approach. We can help you determine the best way to capture electronic data, based on your business. Our cloud storage solution, RICOH Integrated Cloud Environment (ICE), works hand in hand with Ricoh MFPs so you can:
- Fax, email or scan to services like Google Drive, DropBox, DocumentMall, etc.
- Convert documents into Word, Excel and PDF formats.
- Save time by automating and streamlining your multi-step processes.
- Ensure your data is automatically backed up to avoid business interruptions.
Help reduce your expenses
Lower the costs of managing your information.
Reduce the cost of managing information:
- Free up space and lower onsite and offsite storage costs.
- Avoid compliance and privacy issues, with less paper left lying around the office.
- Prevent important information from being lost or damaged.
- Retrieve a specific document with a quick search — avoid time-consuming searches through paper files and storage boxes.
- Reduce downtime due to system failures or disaster recovery.
- Increase data security to avoid breaches.
- Reduce redundancy in disparate systems by keeping all data in a central content management system.
- Improve efficiency with automated workflows in your ECM that replace manual tasks.
Help reduce your capital expenses
Eliminate the costs of managing and storing your paper.
Converting paper to digital format helps eliminate the unwanted issues you face with expensive document storage. You can:
- Free up space and reduce the costs of storing files onsite or offsite.
- Reduce redundancy in disparate systems by keeping all data in a central repository.
- Retrieve a specific document with a quick search — avoid time-consuming searches through paper files and storage boxes.
- Prevent important information from being lost or damaged.
- Spend less on paper, much of which ends up in the trash.
- Avoid compliance and privacy issues, with less paper left out in the open for anyone to see.
- Improve efficiency with automated workflows replacing manual tasks.
- Increase data security to avoid breaches and improve compliance.
See more on our solutions
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Case Study: STL Public Schools
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