The Algonquin College Registrar’s Office had purchased multifunction devices (MFDs) and copiers from Ricoh Canada.
Ricoh set up the Laserfiche document management system and used built-in utilities to customize the workflow process so the new system could capture more records in more fields more rapidly.
Ricoh imported all existing digital records into the new system. Although the records management system was new, it functioned seamlessly to students and other stakeholders served by the Registrar’s Office.
Algonquin College is the largest college in eastern Ontario, offering over 100 full-time programs and a wide selection of online and part-time programs. Its diploma, degree and certificate programs effectively combine theory and practice – the best way to help students prepare for careers.
The new document management system at Algonquin College is easy to use in terms of getting records into the database, navigating the system and accessing information.
The Registrar’s Office is now working with Ricoh Canada to extend the system to include workflow for student exemptions that will automate the process of student course exemption approvals – and eliminate additional paper flow in the process.