Employee​​ Expense Management Solution

Automated expense management saves money, frees staff time and improves reporting and visibility

About Ricoh Canada

For over 80 years, Ricoh has been helping customers with their workplace needs. As a global technology company specializing in business services, imaging equipment, production print solutions, document management solutions and IT services, Ricoh delivers innovative solutions that empower the digital workplace. Ricoh is committed to providing excellence and improving the quality of work and living as well as the sustainability of its customers.

“The Employee Expense Management Solution has helped us gain lean proficiencies in our accounts payable department, which now processes over a thousand expense reports on a monthly basis with less than 50 percent of the work effort."

Rich Perri

Chief Financial Officer

Ricoh Canada

The Challenge


Ricoh's Employee Expense Management Solution has automated the expense management process from start to finish — freeing up staff time, reducing delays and improving reporting and visibility.

The process starts by taking a picture of a receipt, entering the data online and submitting it through the system. When it's approved by their manager and by finance, the employee gets an alert.

As a web-based, cloud-enabled ERP integrated solution, it streamlines the entire lifecycle of expense submissions and approvals. All steps of the process that were formerly manual are combined into a single, automated workflow.

Both office and mobile workers can now use the solution to submit expenses and attach receipts from any location, and receive automated notifications at every step of the approval process. It also equips employees, managers and the finance department with reporting and records access for increased visibility.


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