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Cost Management

Measure and control your true costs of printing

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10 - 30% Amount active print management can cut office print costs by.*


Organizations are seeking new ways to trim back-office costs without compromising service quality or customer satisfaction. Print costs represent an area ripe for more thorough measurement — and more effective management. Though often overlooked, devices, ink, paper and energy can drive up output costs, including spend on “wasted print.” Manage and control your costs with solutions from Ricoh's Cost Management solution. 

Safeguard against waste

Printing mistakes happen, make yours less likely.

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Printing mistakes happen to the best of us. You quickly select a document to print, only to find out at the printer or multifuction printer (MFP) that you chose the wrong file — and into the trash it goes. This not only wastes paper, but toner and other costly resources as well. This is especially true if you inadvertently chose a color output device when you only needed black and white.

With our Cost Management solutions, you can set up safeguards to protect against these all-too-common opportunities for waste. View and confirm your print queue at the device before releasing your documents. And automatically route jobs to the right printers in your fleet to conserve resources and maximize your efficiency. What's more, understand where to improve your output usability with our Output Management assessment services.

Get the usage details

Know how your print fleet is being used.

When you don't know how your print fleet is being used — and by whom — it's almost impossible to make accurate management decisions around usage and waste. Job tracking is especially difficult if your devices are shared by multiple users and multiple departments.

To improve your output practices, you first need to understand how your print fleet is operating. With Cost Management, you can track usage — both by individual user and by department — and gain valuable insights to make better business decisions.

You'll also be able to better control user behavior. Limit the number of users who can print in color or use other costly print options, for example. Additionally, you can receive proactive alerts about issues that could cause downtime with our Device Management solution.
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Recover print costs

Control and manage your printing from one central location.

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When you’re dealing with printing charges and chargebacks, your assessment had better be correct. That starts with the right data, along with a central management point.

Our Cost Management solutions help bring your print activity and your budget together, giving you the ability to accurately track output by user, client or department — right down to the specific details — and make sure they pay their fair share. You can even track usage with user authentication at the printer or MFP.

See more on our solutions

  • Article

    Get centralized, comprehensive control of the document management processes for your entire fleet.                                        

  • Document Capture and Conversion

    Digitize your paper with our on-premise or cloud document solution, based on your needs.

  • Information Digitization

    Reduce the space, expenses and hassle of storing and maintaining hardcopy documents.                                                   

*Source: Gartner, Cost-Cutting Initiatives for Office Printing, June 19, 2012.