Secure Printing for Government

Handle sensitive information sensitively

Help protect your printed and electronic documents against internal and external threats. Our solution provides assessment, consulting, Ricoh multifunction printers (MFPs) if needed, and security features. Print confidential information in a shared printer environment with full accountability and cost tracking.

Help protect personally identifiable information

African american female office clerk using desktop computer.

Centralize printing to reduce your document security risks.

Your government offices handle documents that must be kept secure — patient health information, social security numbers, financial data and more. But your workers rely on shared printers, and unregulated output is a security breach waiting to happen.

Our Secure Printing Solution for Government provides centralized print management, which lets you:

Support regulatory mandates that require sensitive data to be safeguarded.
Manage device access to establish a secured print environment.
Ensure that only authorized workers print and retrieve documents.

Lock down your information

Retain the freedom to print on the device of your choice.

When jobs spool to the printer, they sit in the tray until someone —anyone — picks up them up. That means personally identifiable information (PII) may be circulated around the office, compromising security. Workers have to then reprint missing jobs, driving up cost and recreating the risk.

The Enhanced Lock Print NX component of our solution locks down information by letting you choose when to print and on which device:

Documents don't print until they're released by the authorized worker at the device.
Documents aren't sitting in the tray, so they can't be picked up by another user.
Documents stored on the printer are encrypted, which helps protect the information even if the hard drive is stolen.

Authenticate then print

Control access to MFP functions with an automated user authentication process.

Authentication adds an important layer of security, but you don't want it to negatively affect productivity. Our software takes a few seconds to verify a user, who can quickly get on with authorized tasks.

Reduce cost by managing user privileges ― for example, only authorized workers can print in colour.
Maintain accountability through cost tracking tied to the identity of individual users (when used with Device Manager NX Accounting).

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As recognized by the Ethisphere Institute for dedication to strong social responsibility and ethical behaviors.

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Environmental Sustainability

The Ricoh Way means the right way for the planet.

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Case Study: Madera County

Read how digital document conversion is projected to save Madera County, CA more than $200,000 in the first year.

Read the study