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An introduction to cloud document management

Summary

Learn how to determine if cloud document management is right for your business

Read time: 10 minutes

Cloud document management has become an attractive way to manage documents and workflows in recent years. The pandemic and its impact have made it essential for businesses to stay productive and competitive.

As how we work continues to evolve, organizations of every size and type can find many benefits from implementing document management in the cloud. This article will give you an introduction to cloud document management. Specifically, you will see:

  • Why so many companies choose cloud computing

  • What is a cloud document management system?

  • The benefits of cloud document management

  • The key elements of a document management system

  • How to implement one in your organization

  • What questions you should ask your cloud document management vendor

We will also share ways to learn more to determine if cloud document management is right for you. There’s a lot to cover. Ready? Let’s go.

What is a cloud document management system?

cloud document management system is a software-as-a-service (SaaS) application hosted by a document management provider. It allows an organization to store, index, and archive its documents and information in a secured, centralized environment.

The provider provisions instances of the application for their customers in their data centre or “cloud.” This allows the provider to load balance computing resources for maximum efficiency to deliver the best experience and service availability for their customers.

Key features of cloud document management systems

How to implement a cloud-based document management system

An experienced cloud document management solutions provider who knows your industry can help guide your journey in finding the best solution for your business – and Ricoh can help. From document management to workflow automation, discover solutions to help you and your team work better, faster and more securely with Ricoh’s business process management solutions.

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