office workers

Three ways intelligent devices address core business needs around automation, security, and collaboration

Summary

Find out how today's intelligent devices do more than print.

Read time: 5 minutes

Intelligent devices take businesses beyond print. Featuring advanced integrations, smart automation, and enhanced scanning capabilities, they address core business needs around data and document capture, storage, and sharing.

With an intelligent device, you can:

  • Drive process innovation to empower employees 

  • Improve responsiveness to enhance the customer experience

  • Connect business needs to automation for increased efficiency and decreased costs

  • Boost user adoption of new technology

  • Secured your data and meet regulatory compliance

  • Create paperless workflows

  • And so much more…

Workflow Automation

Manual tasks take time. They introduce the chance of error. Data moves slower.

Through automation, intelligent devices resolve each one. Automated processes reduce manual work to speed workflows. Advanced technologies capture data, prevent document loss, and introduce redundancies that reduce the risk of data error. Faster processes make data available faster.

More specifically, intelligent devices can:

  • DRIVE PRODUCTIVITY. Pre-configured short-cut buttons send documents where they need to go, with the press of a button.

  • CONVERT PAPER INTO USABLE, DIGITAL DATA. Advanced capture software takes your paper document and creates an editable, searchable PDF, Word, or Excel file to keep you and your team focused on productive work rather than manual data conversion.

  • ROUTE DOCUMENTS TO 3RD PARTY APPS. Send documents to cloud applications like Google Drive™, OneDrive®, Dropbox™, Box™, or a document management system like DocuWare Cloud.

  • INTELLIGENTLY FILE. Build enhanced workflows to route documents based on file type for efficient filing or distribution to keep everyone informed and your documents secured and accessible.

  • AUTOMATE FILE FOLDER CREATION. Streamline your efforts by eliminating time-consuming tasks like folder creation, document naming, and metadata tagging with automated steps at the point-of-scan.

  • INTEGRATE SEAMLESSLY. Intelligent devices feature advanced integration so you can move today’s paper workflows to digital with less effort. For example, HR documents can be digitally stored in a protected, searchable repository making it easier to track applications, hiring documents, performance reviews and more. Or, automate invoice processing with integrated tools that extract data, send documents for approval, and post completed documents to your ERP.

  • CREATE CUSTOM WORKFLOWS. Connect your paper and digital processes as you build workflows that capture, centralize, and process data to meet your unique business needs as unstructured content becomes easier to find, manage, and share.

Simple, yet Secured, Access

Data and documents trapped in siloes obstruct productivity. Extra time must be spent finding, analyzing, and sharing documents between individuals and teams. Print output can become a real challenge for mobile and remote workers to share and distribute content. Individual offices become information siloes limiting employees from other areas access to local productivity tools.

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  1. ¹Forrester Research. https://www.forrester.com/report/Topic+Overview+Business+Intelligence/-/E-RES39218#