Collating

What is collating?

Collating refers to the process of arranging printed pages in a specific, sequential order. When printing multi-page documents, collating ensures that each set of pages is grouped correctly — for example, pages 1 through 5 are printed together as one complete set, followed by the next set, and so on. This is especially useful when printing multiple copies of booklets, reports, or presentations.

Collating can be done manually or automatically. Most modern printers and multifunction devices have automatic collating features that save time and reduce errors.

How does collating work?

When collating is enabled, the printer organizes the output so that each copy of a multi-page document is printed in order. Without collating, the printer would print all copies of page 1 first, then all copies of page 2, and so on — requiring manual sorting afterward, which would not be an ideal step in your production process.

For example, Ricoh’s IM C400F Color Multifunction Printer includes automatic collating as part of its finishing options. It allows users to print multiple sets of documents in the correct order without manual intervention.

Why is collating important for a company's workflow?

• Time savings: Eliminates the need to manually sort printed pages

• Improved accuracy: Ensures each document set is complete and correctly ordered

• Professional presentation: Helps maintain consistency in printed materials

Commonly asked questions

Is collating the same as stapling?

No. Collating arranges pages in order, while stapling binds them together. Many Ricoh printers offer both features to assist in document finishing.

Can collating be turned off?

Yes. Users can choose whether to enable or disable collating depending on the print job.

Does collating work with double-sided printing?

Yes. Collating works with duplex printing, ensuring that each set of double-sided pages is grouped correctly.

Is collating available on all printers?

No, not all printers support automatic collating. Ricoh’s multifunction printers and higher-end models typically include this feature as part of their standard output settings.