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Facilities & Workspace Management

Optimize workspace and utilization

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56%                                                                 Percentage of American office space that is utilized*

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In this new world of work, you most likely have increasing numbers of mobile and remote employees. That means you're probably challenged to not only decrease your square footage, but increase your amount of flexible meeting space. With Ricoh's Facilites & Workspace Management solutions, we can provide the tools and insights you need to:

  • Better understand how you use your facilities.
  • Make your workspaces more accessible.
  • Manage your costs.


Make better use of your existing space


Find out how much of your space is actually being utilized.

Open workspace with workers at desks
Sometimes, you don't actually need more workspaces — you just need to more effectively use the ones you already have. With our expertise and insight, you’ll find out how to make the most of your current facilities. Maybe certain meeting rooms are underutilized, while others are constantly booked up.

Our unique motion sensor technology continuously and accurately measures your workspaces. You will gain real-time insights and trends into how your meeting rooms are used on an hourly, daily or even yearly basis — helping you maximize space and efficiency while minimizing costs.

Avoid meeting room chaos


Ensure that visitors are welcomed and meetings rooms run as they should.


Avoid meeting room chaos

Ensure that visitors are welcomed and meetings rooms run as they should.

When you are hosting visitors, the last thing you need is a litany of meeting room snafus. With our workplace services, you can rest easy knowing that our experts will keep your day-to-day business on track. We can professionally staff your reception area, greet visitors and give them the information they need to have a successful and productive day in your office. 

Upon their arrival, our professional facilities management and technology will help you avoid meeting room confusion and double bookings. We partner with Condeco, a leader in workplace technologies, to offer a web-based software that integrates with leading calendar programs and makes it easy to:


  • Schedule rooms;
  • Manage and move assets and employees;
  • Send invitations;
  • Request catering;
  • Order collaboration tools.
Group of people inside meeting room.

Booking made easy


Grab a room from wherever you are.

Office employees in meeting room.
You only have so many hours in the day to get the job done, so why waste time booking rooms? Make conference room chaos a thing of the past with our booking solutions. Our Condeco software, which includes web and email integration, makes it simple to grab a room when you need one. Because your employees spend so much time away from their desks, our mobile device apps let them send booking requests on the go. Let your team focus on the task at hand — and not on where they're going to do it.

See the status of any room right away


Think the room is open? Find out.

We have all found ourselves in this situation before — we use what we think is an open conference room, only to be booted by someone who already has it booked. This all-too-common "meeting room runaround" can delay your meeting and waste valuable in-person time.

That's why our Facilities & Workspace Management solution includes touchscreen displays outside of every meeting room. Anyone arriving onsite can quickly and easily see if a room is available. If it's not, you can find out who booked it and how long it will be occupied — no more meeting room limbo.
Meeting room table and chairs.

See more on our solutions

  • Brochure

    Find out more about the customized facility office management solutions we offer specific to the needs of your business.

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  • Brochure

    Read how Ricoh can help your organization leverage available resources to improve occupancy efficiency and reduce costs.

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*Source: Johnson Controls Inc.