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RICOH Streamline NX

One integrated application for better document processes

The single Platform for Smart Process Appreciations

About Streamline NX document workflow system

 
Ideal for organizations seeking an "all-in-one" integrated application to improve document processes
Solution Includes:
 
Document scanning & routing with OCR
 
Fax integration
 
Secure printing
 
Card authentication
 
Device management
 
Accounting & charge-back
 
Administration
 
Printer monitoring and reporting
 
Higher authentication level with support for PKI
 
Print authentication with a secondary PIN /pass-code for enhanced security environments

Major Applications

 
Digitizing paper document with paper-to-electronic-document conversion
 
Business process control & workflow improvement
 
Information security and compliance
 
Reduce everyday operating costs

Using Streamline NX document workflow system

 
No need to switch between applications — perform any of the user functions within one integrated interface at the multifunction printer (MFP)
 
Scan and route documents to email, home and network folders, ECM, FAX, FTP, and directly into other systems
 
IT administrators can perform comprehensive multifunction device monitoring, batch configuration, remote print fleet management & firmware and driver upgrades
 
Administrators can configure settings to enforce policies, manage quotas, establish chargebacks, and generate reports
 
Secure Print Option — enables follow me-style printing and tracks output by mobile users and guests
 
Scanning Option — gives you powerful OCR, flexible file routing, the ability to track scan and fax activity for charge-back, and expanded functionality via plug-ins

Plug-ins

 
Image Enhancement Plug-in (Optional)— Image processes that can be performed include: hole punch removal, deskew and despekle of scanned documents
 
"HotFolder" Plug-in (Optional)— Lets administrators specify a folder to monitor. Files deposited into the folder are automatically imported by GlobalScan NX and delivered according to rules specified by the administrator
 
RightFAX Plug-in (Optional)— Enables the sending of documents from GlobalScan NX to a RightFAX address via the RightFAX server - all directly from the MFP control panel. Provides scanned document distribution by fax without the need for a fax-enabled MFP
 
SharePoint Plug-in (Optional)— Allows GlobalScan Server 750 to scan documents into Microsoft SharePoint including automatic generation of folders and associated document information
 
Barcode Plug-in (Optional)— Gives GlobalScan Server 750 the ability to read barcodes in a document, route the document based on this data and extract document description information for processing. Linear and 2D barcodes supported.
 
DocumentMall™ Plug-in (Optional)— Scanned documents can be routed into a DocumentMall online storage account. GlobalScan NX Server 750 automatically delivers the document with its metadata and generates a DocumentMall folder.
 
Zonal OCR Plug-in (Optional)— The Zonal OCR Plug-in will support up to 100 registerable forms and up to 5 zonal OCR areas. The Zonal OCR Plug-in includes the zone form setting tool and filter which is used in specific configurations such as selection of the preset form, target job section and error handling. The Hotfolder Zone OCR Plug-in allows for forms processing from non-Ricoh MFPs or scanners using rules applied to the folder for specific document types. For improved results use the Free Image correction plug-in.
 
Content Management Interoperability Services (CMIS) Plug-in (Optional)— Enables EMC Documentum, IBM FileNET & OpenText Content Manager users to scan, index, and store information from hardcopy documents using their Ricoh MFP. Save time and effort by easily converting paper-based information into digital documents. Keep pace with e-business processes with dynamic bi-directional communications provided to extend your desktop.
 
PDF Stamper plug-in (Optional)— Provides organizations with a simple way to refer to and track individual pages of documents by number rather than name. Includes the Bates Stamps & Watermarking service. With the PDF Stamper option, hard copy documents are quickly converted into digital files with a unique Bates Number. Scanned documents can then be emailed or stored in the company's document management system.
 
SharePoint Plug-in (Optional)— allows you to scan documents into Microsoft SharePoint. Includes automatic generation of folders and associated document information and ability to scan to personal sites.

Quick Tour Videos

About Streamline NX document workflow system

 
Ideal for organizations seeking an "all-in-one" integrated application to improve document processes
Solution Includes:
 
Document scanning & routing with OCR
 
Fax integration
 
Secure printing
 
Card authentication
 
Device management
 
Accounting & charge-back
 
Administration
 
Printer monitoring and reporting
 
Higher authentication level with support for PKI
 
Print authentication with a secondary PIN /pass-code for enhanced security environments

Using Streamline NX document workflow system

 
No need to switch between applications — perform any of the user functions within one integrated interface at the multifunction printer (MFP)
 
Scan and route documents to email, home and network folders, ECM, FAX, FTP, and directly into other systems
 
IT administrators can perform comprehensive multifunction device monitoring, batch configuration, remote print fleet management & firmware and driver upgrades
 
Administrators can configure settings to enforce policies, manage quotas, establish chargebacks, and generate reports
 
Secure Print Option — enables follow me-style printing and tracks output by mobile users and guests
 
Scanning Option — gives you powerful OCR, flexible file routing, the ability to track scan and fax activity for charge-back, and expanded functionality via plug-ins

Plug-ins

 
Image Enhancement Plug-in (Optional)— Image processes that can be performed include: hole punch removal, deskew and despekle of scanned documents
 
"HotFolder" Plug-in (Optional)— Lets administrators specify a folder to monitor. Files deposited into the folder are automatically imported by GlobalScan NX and delivered according to rules specified by the administrator
 
RightFAX Plug-in (Optional)— Enables the sending of documents from GlobalScan NX to a RightFAX address via the RightFAX server - all directly from the MFP control panel. Provides scanned document distribution by fax without the need for a fax-enabled MFP
 
SharePoint Plug-in (Optional)— Allows GlobalScan Server 750 to scan documents into Microsoft SharePoint including automatic generation of folders and associated document information
 
Barcode Plug-in (Optional)— Gives GlobalScan Server 750 the ability to read barcodes in a document, route the document based on this data and extract document description information for processing. Linear and 2D barcodes supported.
 
DocumentMall™ Plug-in (Optional)— Scanned documents can be routed into a DocumentMall online storage account. GlobalScan NX Server 750 automatically delivers the document with its metadata and generates a DocumentMall folder.
 
Zonal OCR Plug-in (Optional)— The Zonal OCR Plug-in will support up to 100 registerable forms and up to 5 zonal OCR areas. The Zonal OCR Plug-in includes the zone form setting tool and filter which is used in specific configurations such as selection of the preset form, target job section and error handling. The Hotfolder Zone OCR Plug-in allows for forms processing from non-Ricoh MFPs or scanners using rules applied to the folder for specific document types. For improved results use the Free Image correction plug-in.
 
Content Management Interoperability Services (CMIS) Plug-in (Optional)— Enables EMC Documentum, IBM FileNET & OpenText Content Manager users to scan, index, and store information from hardcopy documents using their Ricoh MFP. Save time and effort by easily converting paper-based information into digital documents. Keep pace with e-business processes with dynamic bi-directional communications provided to extend your desktop.
 
PDF Stamper plug-in (Optional)— Provides organizations with a simple way to refer to and track individual pages of documents by number rather than name. Includes the Bates Stamps & Watermarking service. With the PDF Stamper option, hard copy documents are quickly converted into digital files with a unique Bates Number. Scanned documents can then be emailed or stored in the company's document management system.
 
SharePoint Plug-in (Optional)— allows you to scan documents into Microsoft SharePoint. Includes automatic generation of folders and associated document information and ability to scan to personal sites.

Quick Tour Videos

 
Digitizing paper document with paper-to-electronic-document conversion
 
Business process control & workflow improvement
 
Information security and compliance
 
Reduce everyday operating costs
 
Better efficiency of business operations through the use of electronic documents
 
Simple software operation - single user interface and single admin application
 
Integrated document workflow and printer management solution reduces training and application testing by IT departments
 
Ability to protect sensitive information in line with company security policies
 
Enables mobile printing with output tracking for cost control and charge-back

Implementing this solution

Native support for Windows Server 2008 R2/2012 Standard / Datacenter Edition (64-bit).
Virtual server support.
Load-balancing and failover.
Multi-domain support.
Helpdesk integration (Remedy) with ticketing/error messages displayed on MFP.
Manage user authentication by card, network login, PIN, or guest accounts.
Citrix Support for XenDesktop 7.0 App/Enterprise/Platinum, XenApp 6.5 Enterprise/Platinum.
Optional Print Release Station extends Streamline NX to devices that do not support the embedded software.
Optional integration with Microsoft SharePoint, RightFax, DocumentMall and FileNET (requires plug-ins).
Optional linear and 2D barcode support (requires plug-in).
Optional Zonal OCR plug-in captures specific data from forms and imports it into your accounting system.
Optional HotFolder (requires plug-in).
Scan-to-print and Image Clean-up (requires FREE plug-ins).

Benefits

 
Better efficiency of business operations through the use of electronic documents
 
Simple software operation - single user interface and single admin application
 
Integrated document workflow and printer management solution reduces training and application testing by IT departments
 
Ability to protect sensitive information in line with company security policies
 
Enables mobile printing with output tracking for cost control and charge-back