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Nuance® Equitrac Office®

Cost reduction and printing management

The single Platform for Smart Process Appreciations

About Equitrac Office

Equitrac Office is a cost reduction and print management software solution that provides: cost allocation, charge-back, printing rules, restrictions and quotas, secure printing, centralized device administration and comprehensive reporting. With the new I-Queue users don't have to think about what printer or printer configuration that they send a print job to. By using I-Queue, jobs can be securely released at any printer or multifunction printer — regardless of type — at any location on the network. Administrators no longer have to set up separate print queues to account for print driver compatibility.

Major Applications

 
Output cost reduction
 
Printer management and utilization
 
Data security for printed information

Using Equitrac Office

 
Determine who may print to which devices and route jobs away from desktop printers to more efficient networked multifunction printers
 
Establish printing rules - for example, documents containing greater than 10 color pages can be directed to a designated device
 
Re-route print jobs based on device status such as paper out, offline, jam, etc.
 
Track costs of documents depending on their attributes (i.e. color, duplex, stitching, etc.) and create different charging schedules for internal and external users
 
Follow-You Printing® lets you release print jobs at the most convenient device so you can print where you happen to be and avoid waiting for a device to free up
 
Secure Document Release holds confidential print jobs in a secure queue until released for print by the document owner
 
Equitrac's Device Monitoring Engine provides a single printer monitoring console to track devices' status including paper, toner levels, and errors
 
Summary, detailed and total printer activity reports are available and data can be exported for analysis

About Equitrac Office

 
Equitrac Office is a cost reduction and print management software solution that provides: cost allocation, charge-back, printing rules, restrictions and quotas, secure printing, centralized device administration and comprehensive reporting. With the new I-Queue users don't have to think about what printer or printer configuration that they send a print job to. By using I-Queue, jobs can be securely released at any printer or multifunction printer — regardless of type — at any location on the network. Administrators no longer have to set up separate print queues to account for print driver compatibility.

Major Applications

 
Output cost reduction
 
Printer management and utilization
 
Data security for printed information
 
Determine who may print to which devices and route jobs away from desktop printers to more efficient networked multifunction printers
 
Establish printing rules - for example, documents containing greater than 10 color pages can be directed to a designated device
 
Re-route print jobs based on device status such as paper out, offline, jam, etc.
 
Track costs of documents depending on their attributes (i.e. color, duplex, stitching, etc.) and create different charging schedules for internal and external users
 
Follow-You Printing® lets you release print jobs at the most convenient device so you can print where you happen to be and avoid waiting for a device to free up
 
Secure Document Release holds confidential print jobs in a secure queue until released for print by the document owner
 
Equitrac's Device Monitoring Engine provides a single printer monitoring console to track devices' status including paper, toner levels, and errors
 
Summary, detailed and total printer activity reports are available and data can be exported for analysis

 
Deploy server-based printing, I-Queue, or a hybrid model with the convenience of a single print management solution
 
Gives users flexible, fast and secure printing output options
 
Addresses over-bought, under-utilized printing equipment
 
Cost savings by directing output to the most efficient printers and eliminating unauthorized, excessive or wasteful printing
 
Accurate print job accounting and allocation of output costs back to users, departments, projects or clients
 
Centralized printer management and simplified administration improves service levels and reduces help desk calls
 
Promotes environmentally-friendly printing benefits through the reduction of resources consumed

Implementing this Solution

Integrates with Print & Copy Control and hardware control terminals
I-Queue allows deployment of robust printing environment without print servers
Works with printers, copiers and multifunction printers from Ricoh and other manufacturers
Integrates with existing networks and standards: Windows®, Novell® NetWare®, UNIX® and Citrix®
Remote configuration and management and automatic account creation
Native OS and LDAP authentication
Account synchronization with external directories
Scales from small single-server sites up to multi-location enterprises with thousands of devices and users

Benefits

 
Deploy server-based printing, I-Queue, or a hybrid model with the convenience of a single print management solution
 
Gives users flexible, fast and secure printing output options
 
Addresses over-bought, under-utilized printing equipment
 
Cost savings by directing output to the most efficient printers and eliminating unauthorized, excessive or wasteful printing
 
Accurate print job accounting and allocation of output costs back to users, departments, projects or clients
 
Centralized printer management and simplified administration improves service levels and reduces help desk calls
 
Promotes environmentally-friendly printing benefits through the reduction of resources consumed